Consent to Disclosure of Personally Identifiable Information Contained in the Student’s Education Records

Education records other than directory information shall not be released without prior written consent of the student except as is authorized by the Family Educational Rights and Privacy Act. No “personally identifiable” information from the student’s record will be disclosed without written consent, except where consent is not required. An exception which allows disclosure without consent is a disclosure to College officials with legitimate educational interests. A College official has legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. A College official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another College official in performing their tasks. Other typical exceptions include:

• Authorized representatives of the U.S. Department of Education, Office of Inspector General, or state and local education authorities.
• The Department of Homeland Security (DHS); Immigration and Customs Enforcement (ICE) for the purpose of complying with Request Form ICE relative to the College’s participation in The Student Exchange Visitor Information System (SEVIS).
• Military Recruiters who request Student Recruiting Information (Solomon Amendment), which includes name, address, telephone listing, age (or birth year), class level, major, degrees received and most recent educational institution of enrollment (some conditions exist).
• Authorized representatives of the Department of Veterans Affairs for student receiving educational assistance from the agency.
• Parents, if the student is a dependent of the parent as defined by the Internal Revenue Service.
• Compliance with a court order or subpoena.
• Compliance with state or federal laws mandating notification to certain individuals of the final result in disciplinary proceedings.
• Accrediting organizations to carry out their accrediting function.
• Appropriate officials if a health or safety emergency exists and the information will assist in resolving the emergency.
• Organizations conducting studies/audits concerning administration of student aid programs.
• Agents acting on behalf of SCHS such as ClearingHouses and degree/enrollment verifiers.