Transcripts

SCHS maintains a permanent electronic record, the transcript, of a student’s academic history of courses that are part of the College curriculum. In accordance with the Federal Family Educational Rights and Privacy Act (FERPA) of 1974 as amended, transcripts cannot be released without the student’s written consent. Official transcripts are ordered electronically through PARCHMENT®. The College does not fax or email transcripts to individuals or institutions due to FERPA security issues.

Transcripts are maintained by the Office of Records & Registration electronically in our Student Information System, and are accessible in the SIS, Campus Nexus. Once the student graduates the records are maintained by an off-site secure record storage facility or scanned into our secure electronic software. Student records are kept indefinitely.

An official copy of a transcript must be signed. Official transcripts are often required when applying to another college or university.
An unofficial copy of a transcript is not signed. These are often used for students’ personal records.

Parchment (www.parchment.com) provides electronic transcript service to our students and alumni.

The student/alumnus opens an account with Parchment and makes the request for a transcript. The Office of Records & Registration receives the request and will upload the official transcript to the Parchment site. The transcript is delivered in two to four business days to the student/alumnus requested destination.

Only College transcripts may be requested or released. Transcripts and documents from other institutions are the property of the College and, as such, are under the control of the Office of Records & Registration. Under federal policy, a student has the right to view the documents in his or her file; the College is not required to provide (or allow the making of) copies of these documents. Transcripts submitted to the College for admission or credit transfer become the property of the College and cannot be returned to the student or forwarded to other institutions.

Courses taken prior to admission to the College and accepted for transfer credit appear on the transcript as transfer courses.

The College accepts electronically transmitted transcripts provided they are certified by the sending institution’s authorized delivery agent. Electronic transcripts are received by the Office of Records & Registration. The College has the right to refuse electronic transcripts or may request additional information if there is a question about the authenticity of the document. Transcripts are required from all colleges/universities attended for programs requiring college prerequisites or co-requisites. Official transcripts must be in English, have an embossed seal or signature, be sent directly from the awarding institution, and be received by the College unopened prior to the matriculation deadline. For additional information, reference Policy ADM 3.09 Transcripts.