Grade Changes

It is the student’s responsibility to review the grade report upon receipt. Changes may only be made by the course faculty issuing the grade. Changes must be in writing and submitted before the end of the next grading period to the Director of Records & Registration.

Grades of “I” (Incomplete)
An incomplete grade may be assigned by the instructor for theory or clinical requirements when extenuating circumstances such as illness or other emergency prevent a student from completing course requirements by the end of the course. Failure to satisfactorily complete the necessary result in course failure. This time frame shall be by the first official date of the following semester. A waiver may be granted by the Campus Director and Dean of Academic Affairs in extenuating circumstances in which the time frame is unreasonable. If a waiver is granted, the student must meet the course requirement(s) no later than the end of the fourth week of the following semester or 8-week term (module). For more information, reference Policy ACA 3.06 College Grading System.

Grades of “W” (Withdrawal)
A grade of “W” in a course indicates the student withdrew from the course once the Add/Drop period has ended. For more information, reference Policy ADM 3.08 Add/Drop Withdrawal from a Course.

Grades of “WA” (Administrative Withdrawal)
An administrative withdrawal may be considered in the case of unforeseen extenuating circumstances of debilitating health problems (mental or physical), a family emergency (such as the death of an immediate family member), and unexpected financial difficulties (such as a partner/spouse losing their job) that has significant detrimental impact to a student during the semester.

The following are not acceptable stand-alone reasons for petitioning:

• Poor performance in class/GPA protection.
• Failure to attend/participate in class on a regular basis.
• Failure to abide by withdrawal deadlines.

The student may initiate this request by submitting the online Petition to Receive an Administrative Withdrawal form, with appropriate supporting documentation. This form is located on the website with the Office of Records and Registration forms. Such requests will be reviewed by the Dean of Academic Affairs in collaboration with the Dean of Student Affairs (or designees). If approved, the student will receive a grade of “WA” (Administrative Withdrawal) as described in ACA 3.06: College Grading System policy. A grade of “WA” is not calculated in the GPA; however, it is calculated in credits attempted as described in ADM 2.06: Satisfactory Academic Progress. Administrative withdrawals are not counted in the maximum number of withdrawals noted above.

Students receiving an administrative withdrawal must be withdrawn from all course(s) in the requested semester.

Applicable dates as outlined above are published in the College’s current Academic Year version of the SCHS College Catalog. Students must also comply with standards written in ADM 2.06 Satisfactory Academic Progress and ACA 2.02 Academic Progression policies.